Join Komatsu and Be Part of Something Big!
Job Overview
The Executive Assistant provides high-level strategic and administrative support to the executive, serving as a trusted partner who enables effective leadership, operational efficiency, and organizational success. This role is responsible for managing executive priorities, coordinating day-to-day office operations, and ensuring the smooth execution of administrative and business activities.
Acting as a key liaison between the executive and internal and external stakeholders, the Executive Assistant exercises sound judgment, discretion, and professionalism while anticipating needs, managing competing priorities, and proactively resolving issues. The role also leads the development and coordination of executive presentations, ELT and MC materials, and leadership communications, ensuring information is accurate, visually compelling, and aligned with organizational objectives.
Success in this role requires exceptional organizational skills, attention to detail, strong business acumen, and the ability to manage confidential information while fostering a highly efficient and professional executive office.
Key Job Responsibilities
Executive Operations
- Calendar management and prioritization
- Travel planning and coordination
- Expense management oversight
Executive Communications
- PowerPoint development and formatting
- Coordination of Executive presentations for:
- Pulse
- Quarterlies
- MC
- ELT
- Leadership communications support
- Preparation of meeting materials and pre-reads as needed
- Drafting and editing executive correspondence
Leadership Team Coordination
- Leadership meeting travel coordination and logistics
- Visa assistance for international travel and guests
- Leadership meeting support, set up, lunches, coordination, IT support, etc.
Hospitality and Event Management
- Executive visits and customer meetings
- Strategy sessions and leadership off-sites
- Venue, catering, transportation, and logistics coordination
- PPG Paints Arena – management of Suite 02
Office and Facilities Support
- Office supplies and vendor coordination
- Facilities management, et al. Maintenance, cleaning, office moves, issues, personnel changes, etc.
- Conference room and workplace support
AI-Enabled Information Management
- Meeting transcript summarization
- Report consolidation and executive briefings
- First-draft communications using AI tools
Qualifications/Requirements
Education
- Bachelor’s degree in business administration, Communications, Management, or a related field preferred.
- An equivalent combination of education and relevant experience will be considered.
Experience
-
- 5+ years of progressively responsible executive administrative experience, preferably within a complex, global organization.
- Demonstrated experience serving as a strategic business partner to senior leadership, managing competing priorities in a fast-paced environment.
- Experience coordinating executive-level meetings, board meetings, leadership off-sites, and complex domestic and international travel.
- Proven experience preparing executive presentations, board materials, reports, and communications for senior leadership audiences.
- Experience managing executive office operations, including budgeting, expense management, vendor coordination, and administrative processes.
- Experience coordinating cross-functional initiatives, tracking deliverables, and following up on executive action items.
- Experience handling highly confidential and sensitive business information with discretion and professionalism.
Knowledge, Skills & Competencies
- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Outstanding written and verbal communication skills, including advanced business writing, editing, and proofreading abilities.
- Advanced proficiency in Microsoft Office 365, particularly PowerPoint, Excel, Word, Outlook, and Teams, with the ability to create polished executive-level presentations.
- Strong business acumen and the ability to understand organizational priorities and translate them into effective administrative support.
- Excellent attention to detail with a commitment to accuracy and quality.
- Strong interpersonal skills with the ability to build trusted relationships across all organizational levels and with external stakeholders.
- Demonstrated ability to exercise sound judgment, anticipate executive needs, solve problems proactively, and work independently with minimal direction.
- High degree of professionalism, discretion, integrity, and confidentiality.
- Experience supporting global teams and working across multiple time zones is preferrer
Key Skills Required by Komatsu
COLLABORATION
Working together with one or more people to complete a project or task or develop ideas or processes.
ADAPTABILITY
Having the ability to adjust to changes in their environment.
HUNTER MENTALITY
A combination of traits that can help someone achieve their goals with consistency and precision.
BUSINESS ACCUMEN
Having the ability to understand business situations and make sound decisions that lead to successful outcomes.
APPLICATION OF KNOWLEDGE
Being able to use what you’ve learned to make decisions and complete tasks in different situations.
LEADERSHIP
The ability to guide, influence or lead others to accomplish a shared goal.
Company Benefits
Komatsu provides an extensive and robust employee benefits package that is designed to enhance the well-being of our employees and family members. We embrace a positive and empowering employee experience with a culture that prides itself on a diverse and inclusive environment.
- Health benefits: Medical, dental, vision, HSA, wellness programs, etc.
- 401k and/or employee savings programs
- Employee time off (vacation and designated holidays)
- Employee and family assistance programs
- Disability benefits
- Life insurance
- Employee learning and development programs
Diversity & Inclusion Commitment
At Komatsu, we come from diverse backgrounds, with unique perspectives, experiences, and contributions. We are committed to creating a workforce that is reflective of the communities we work and live in. We believe that our people are part of our shared purpose. Connected by our core values of ambition, perseverance, collaboration and authenticity, we are committed to continually advancing in our support of diversity and inclusion. United, we are on a journey towards a sustainable future that creates value together.
Company Information
Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technology innovation, partnering with others to empower a sustainable future where people, business and the planet thrive together. Since the company’s founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development and giving back. As a Komatsu employee, you will be encouraged to grow alongside our global company, contributing to a more sustainable future for all. If you are looking for a company that values your talent and potential, join Komatsu to be a part of something big and help advance modern society. Learn more at www.komatsu.com.
EEO Statement
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.