Office Administrator

The Company

Job Purpose

We are seeking a dynamic and organized individual to join our team as an Office Manager. This dual-role position requires a professional who is adept at managing the day-to-day operations of the office while providing limited high-level administrative support to our executive team. The ideal candidate will be resourceful, proactive, and capable of juggling multiple priorities with grace and efficiency.  This position requires a high level of flexibility and adaptability, as the successful candidate will need to manage various tasks and responsibilities in a fast-paced environment. Standard office hours apply, but occasional overtime may be required to meet deadlines or support executive needs. 

Travel Requirements

Job Duties and Responsibilities

Office Management 

• Oversee the day-to-day operations of the office, ensuring a smoothly functioning work environment. 

• Manage office supplies inventory and place orders as necessary. 

• Coordinate maintenance and repairs of office equipment and facilities. 

• Facilitate office layout planning and office moves and manage and maintain office seating plan. 

• Assist with the onboarding process for new employees, including setting up workstations and arranging necessary equipment. 

• Develop and implement office policies and procedures and ensure compliance with company standards. 

• Plan and coordinate office events, meetings, and employee activities. 

• Serve as the primary point of contact for office-related inquiries and issues. 

Executive Support 

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. 

• Organize and maintain confidential files and records, ensuring information is easily accessible and up-to-date. 

• Assist in the preparation of reports, agendas, and materials for meetings. 

• Handle special projects and assignments as required by the executive team. 

Required Skills

• Associate’s degree, Bachelor’s preferred, in Business Administration, Management, or a related field preferred. 

• Proven experience as an executive assistant, office administrator, or in another relevant administrative role. 

• Exceptional organizational and multitasking abilities. 

• Strong verbal and written communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 

• Ability to handle sensitive information with discretion and confidentiality. 

• Strong problem-solving skills and the ability to work independently. 

• Detail-oriented and able to manage multiple priorities effectively. 

• Professional demeanor and strong interpersonal skills. 

Desired Skills