Legal Administrator

Job Overview

To provide onsite administrative support for the General Counsel and other members of the Legal Department. 

Key Job Responsibilities

Invoices and Billing: 

o    Administer Legal Department invoice intake process and payment procedure; a large percentage of the duties of this role will relate to invoice management

Information Administration Function:
o    Manage intake of legal assignments; track cases and legal projects 
o    Open, Manage and Close Paper and Electronic Files
o    Administer Department Filing Procedures (electronic and paper)
o    Transfer Files to and from On-Site and Off-Site Storage
o    Generate, Edit and Transmit Law Department Reports

Other Administrative Duties
o    Calendar Meetings and Schedule and assist with Conference and Teams Calls
o    Maintain Attorney Calendars and coordinate schedules
o    Coordinate and Schedule Travel Arrangements
o    Draft General Correspondence and other Documents
o    Generate, Edit and File Correspondence and Documents
o    Facilitate Service of Process procedure 
o    Assist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)
o    Open and Distribute Department Mail Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.
o    Process Employee Reimbursement Reports for Business Expenses
 

Qualifications/Requirements

•    Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with:
o    Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals 
o    Demonstrated ability to support of multiple professionals at the same time. 
o    Expert knowledge in Microsoft Office Suite programs, billing software such as SAP/Ariba, and/or ability to learn other systems as required. 
o    Proactive, self-starter who enjoys working independently with minimal supervision. 
o    Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.
o    Familiarity with legal issues and terminology, processes and documentation.
o    Must be willing to work onsite five (5) days a week.
o    Exposure to legal operations a plus

Additional Information